Every enquiry answered in minutes — even at 2 a.m.
We build an AI assistant for your website, WhatsApp or inbox that replies instantly, qualifies the lead, books the viewing or appointment, and logs everything in your CRM. Built by a senior engineer, running in your accounts.
Leads don't wait. Your team can't reply to everyone, instantly, around the clock.
Enquiries arrive after hours, on weekends and across time zones. They land in inboxes, portals and WhatsApp threads — and the ones nobody answers quickly often go to whoever replies first.
Without automation
- Enquiries sit for hours (or days) until someone is free
- Staff re-ask the same qualifying questions on every lead
- Leads scattered across email, WhatsApp and portals
- No follow-up when a prospect goes quiet
- No clear view of where leads come from or what converts
With the NexaFI sprint
- Helpful, on-brand reply within minutes, 24/7
- AI collects the details your team needs before handoff
- One pipeline: every lead logged with source and status
- Polite automatic follow-ups that stop when they reply
- A weekly dashboard of leads, response time and bookings
From audit to live assistant in 10 business days
Fixed scope, fixed price, fixed date. You stay in control of every account and every word the assistant says.
Audit
45-minute call to map your lead sources, FAQs and handoff rules. You get a written plan with 3–5 automation opportunities.
Blueprint
We agree the channel, qualifying questions, tone of voice, booking flow and CRM fields — in writing.
Build & test
We build the assistant on your knowledge base, connect your CRM and calendar, and test real scenarios with you.
Go live
Launch, team walkthrough, runbook and Loom handover. 30 days of free fixes included.
Built for businesses where speed-to-lead matters
Three places we focus. Each sprint delivers one core workflow like the examples below.
Real estate agencies
Dubai / UAE & UK brokerages, estate & letting agents
- 24/7 enquiry conciergeAnswers listing questions, captures budget, area and timeline, offers viewing slots.
- Valuation speed-to-leadInstant personalised reply to valuation requests + booking link + follow-ups.
- Off-plan brochure botSends project brochure & payment plan on WhatsApp, qualifies, routes to the right agent.
Dental practices
Independent practices in the US & UK
- After-hours new-patient assistantAnswers FAQs and captures a callback or booking request — no clinical advice.
- Missed-call text-backMissed call triggers an SMS with a booking link, logged for the front desk.
- Recall & treatment follow-upReminders for overdue recalls and gentle follow-up on open treatment plans.
Clinics in India (WhatsApp)
Bengaluru dental, skin & hair clinics
- WhatsApp booking assistantBranch timings, slot booking into your calendar, confirmations and reminders.
- High-ticket consult follow-upInfo pack and consult nudges for implants, aligners, hair treatments.
- Reviews & recallPost-visit thank-you, Google review request and 6-month recall reminders.
Everything in the $1,500 sprint
- AI responder on one channel — website chat, WhatsApp Business or email inbox
- Knowledge base built from your FAQs, listings or services — answers stay on-script
- Lead qualification — 4–6 structured questions, human handoff rules
- Booking — Calendly/Cal.com or your existing booking system, or callback request
- CRM / Google Sheet logging — every lead with source, answers and status
- Instant team alerts — email, Slack or WhatsApp to the right person
- 2–3 step follow-up for prospects who go quiet
- Weekly KPI snapshot — leads by source, response time, bookings
- Runbook + Loom walkthrough — your team knows exactly how it works
- 30-day fix warranty — defects in scope fixed free
Simple, fixed pricing
Founding-client pricing for our first engagements. Third-party usage (AI model, WhatsApp/SMS fees, software subscriptions) is billed by those providers directly to you, at cost — we estimate it in the audit.
Automation Audit
- 45-minute audit call
- Written plan with 3–5 opportunities
- Running-cost estimate
- 100% credited if you book the sprint within 14 days
- Refund if we find fewer than 3 opportunities
Lead-Response & Ops Sprint
- One channel: web chat, WhatsApp or email
- Qualification, booking, CRM logging, alerts
- Follow-up sequence + weekly KPI snapshot
- Live in 10 business days
- 50% upfront, 50% at go-live
- 30 days of free fixes
Ready to go? The deposit reserves your 10-day sprint slot; the remaining $750 is due at go-live.
Care Plan
- Monitoring & error alerts
- Prompt and AI-model updates
- Knowledge-base refreshes
- One small improvement per month
- Monthly performance report
- Cancel with 30 days' notice
Extra channel or branch: $400 (₹15,000). Voice agents, portal feed integrations and CRM migrations quoted separately.
On-time guarantee
Miss day 10 because of us and we keep working free — and take $250 off your final invoice.
No lock-in
Everything runs in your own accounts with your own keys. Cancel anytime; it keeps working.
Audit guarantee
If the audit doesn't surface at least 3 concrete opportunities, your $300 is refunded.
Questions, answered
Will the AI say something wrong to my customers?
It only answers from the knowledge base we build with you. Anything outside it — negotiations, clinical or legal questions — is handed to a human. Every conversation is logged so you can review it.
Do I need to change my CRM or booking system?
No. We connect to what you already use. If you don't have one, we set up a free or low-cost option such as HubSpot's free CRM, Google Sheets or Calendly.
What are the running costs?
You pay AI-model usage and any messaging fees directly to those providers. For most small businesses these are modest, but they depend on your enquiry volume — we estimate them in the audit before you commit.
Can it work on WhatsApp?
Yes — via the official WhatsApp Business Platform, with customer opt-in and approved message templates. We don't do unsolicited bulk messaging.
What about data privacy?
We collect the minimum data needed, keep it in your accounts, and design to GDPR / UK GDPR, UAE PDPL and India's DPDP principles as applicable. For US healthcare clients we avoid collecting health information unless vendors sign a BAA.
What happens after the 30-day warranty?
The system keeps running. The optional Care Plan covers monitoring, updates when AI models change, and one improvement per month.
Who actually builds it?
Sindhu Bharadwaj — senior full-stack engineer and founder of NexaFI Analytics LLP in Bengaluru — personally scopes, builds and hands over every project.
See exactly what you could automate — in one call
Book the $300 Automation Audit. You'll leave with a written plan, a running-cost estimate and a fixed quote. The fee is credited if you go ahead.
Email: [email protected] · Booking: calendly.com/TODO-BOOKING-LINKTODO
After you pay for the audit, we'll email you within 1 business day to schedule your call. Online booking calendar coming soon